As @ 13th March 2008
1. NAME OF CLUB
The name of the Club is to be:
Club Vee Dub Sydney Inc ( referred to hereafter as CLUB VW )
2. OBJECTIVES
The objectives of the club will be to:
- Keep as many Volkswagen Audi Group (VAG) motor vehicles on Australian roads for as long as possible.
- Provide expert advice on the restoration and modification of Volkswagen Group (VAG) motor vehicles.
- Unite Volkswagen Group (VAG) owners around Australia through the club's basic structure and " Zeitschrift ", the club magazine.
- Promote car restoration, organise social events and concours d'elegance meets and provide a forum for expression of ideas and suggestions from VW Group owners.
- Club VeeDub Sydney Inc will affiliate with the Confederation of Motor Sport Ltd and will abide by its rules and Constitution and those of the FIA.
3. QUALIFICATION FOR MEMBERSHIP TO CLUB
All persons aged 16 years and above who are owners of at least one Volkswagen (VAG) powered motor vehicle and eligible for membership of CLUB VW. The committee may accept membership from persons who do not own a Volkswagen or VAG Motor vehicle at its discretion. There are two classes of membership:
i) Single: sole person only
ii) Family: Family membership is available at an additional cost of $5.00 per family member who resides at the same residential address. Usual voting rights and club benefits apply with exception of provision of club magazine.
iii) Motorsport member at additional cost to be determined by Motor Sport controlling body and Club VeeDub Sydney.
4. APPLICATION FOR MEMBERSHIP TO CLUB
The candidate will sign a form of application for membership giving all particulars required by the club with and undertaking to be bound by these rules of CLUB VW, which are to be made available to the candidate. At the same, membership fees as required by the Club must be paid. A membership card will be furnished to the applicant as soon as is practicable. A register of members will be maintained by the CLUB VW Secretary.
5. MEMBERSHIP TO CLUB
Only full membership status will be made available to those having paid the required fees. No life or temporary memberships will be available. Family and friends of CLUB VW members will be welcomed at any CLUB VW function, but will not be entitled to the benefits and privileges of CLUB VW members.
6. MEMBERSHIP FEES AND PRIVILEDGES
The membership fee for twelve months will be a sum determined by the committee each year. This amount will provide the following :
- Discounts at participating business houses upon production of Membership Card
- Preferential purchase of items such as number plate frames, window stickers, T-shirts etc issued by the club.
- Admission to CLUB VW registry.
- Reduced subscription cost to " Zeitschrift " , the clubs magazine.
- Admission to social functions eg, Christmas party, which may be subsidised by the Club's funds.
- May be Invited to participate in the Roads and Traffic Authority (RTA) managed Vintage registration scheme. ( refer to supplementary rules for holders of Vintage Plates)
Membership to Club VeeDub Sydney will be valid for a period of 12 months from the time of application to join Club VeeDub Sydney. Membership renewals will be posted to the Member one month prior to the expiry of membership.
7. MEMBERS LIABILITY
The liability of members of the incorporated association with regard to contributing towards payment of the debts and liabilities of the association or the costs, charges and expenses of the winding up of the association is NIL.
8. MAGAZINE
Club VW's publication "Zeitschrift ", exists for communication to all members of CLUB VW. It can serve for the notification of meetings, events, social functions and for the publication of articles related to (VAG) cars and as an advertising medium.
9. RESIGNATION OF MEMBERS
Any member may resign his or her membership by giving to the Secretary notice in writing to that effect. Such notice will, unless otherwise expressed, take effect immediately following its receipt. All privileges of membership to CLUB VW will cease and no refund of fees may be claimed.
10. MEMBERS ADJUDGED BANKRUPT OR CONVICTED OF AN OFFENCE
If any member is convicted of an indictable offence or adjudged bankrupt, he or she will cease to be a member of CLUB VW. However, the Club's committee will have power at its discretion to reinstate him or her without entrance fee.
11. EXPLUSION OF MEMBERS
It will be the duty of the Club's committee if at any time it is of the opinion that the interests of CLUB VW require by letter to invite any member to withdraw from CLUB VW within a time specified in that letter and if the withdrawal is not voluntary, to submit the question of his or her expulsion to a general meeting to be held within six weeks after the date of the letter. At that meeting, the member whose expulsion is under consideration will be allowed a hearing and to offer and explanation of his of her conduct verbally or in writing and if no less than two thirds of the members present vote for his or her expulsion, he or she may cease to be a member of CLUB VW. Any person will, upon ceasing to be a member of the Club, forfeit any claim upon CLUB VW, its property and funds.
12. THE COMMITTEE
The management of the CLUB VW will be entrusted to a committee containing at least the following members:
- President - Vice President - Secretary - Treasurer
Other committee positions may be formed, as seen fit by the sitting committee. The existing committee will be retained following the incorporation of the association.
13. VACANCY ON COMMITTEES
The committee will have power to appoint a member to fill any vacancy on the committee until the next Annual General Meeting but will be eligible for election as a member of the committee at that meeting.
14. MEETINGS OF COMMITTEES
The committee should meet at least once every calendar month to examine accounts and arrange the affairs of the Club.
15. ANNUAL GENERAL MEETING
The Annual General Meeting of the Club will be held in the month of July each year for the following purposes:
- To receive from the Committee financial reports for the previous year.
- To fill the vacancies in the Committee for the forthcoming year.
16. VOTING
No voting by proxy will be permitted. All voting will be by secret ballot. A returning officer will be appointed by the outgoing Committee on the night of the meeting. Notice of an Annual General Meeting will be provided in the Club VW magazine two months prior to the meeting.
17. FUNDS
Principal source of funds will be from subscriptions paid by members. CLUB VW will conduct social events, car shows and raffles as additional source of funds.
Funds of CLUB VW will be managed by the Treasurer and all cheques drawn will be signed and authorised by authorised committee members with signatory rights held by the bank.
Expenses incurred by club members must receive authorisation before any expenses are entered into. Club VW members that have incurred expenditure on the behalf of Club VW may be reimbursed upon presentation of receipts and suitable documentation.
18. VISITORS
Every member will be allowed to introduce visitors, subject to rules as may be made from time to time by the by the Committee, and every visitor will be considered the guest of and accompanied by the member introducing him or her.
19. MEMBERS NOT TO MAKE PROFIT OUT OF CLUB
No member will, except for professional services rendered at the request of the Committee, in any manner receive any monetary gain from any transaction of CLUB VW, nor from the use of its name or address.
20. INTERPERATION OF RULES
The CLUB VW Committee will be the sole authority for the interpretation of these rules and the decision of the Committee upon any question of interpretation upon any matter affecting the Club and not provided for by these will be final and binding on the members.
21. AMENDMENT OF RULES
These rules may be added to, repealed or amended at any meeting of the CLUB VW Committee that has been called with not less that one months notification and published in the club magazine and no resolution may be passed unless agreed to by a majority of those present. A quorum is formed by at least three of President, Vice -President, Secretary and Treasurer.
22. CLUB SANCTIONED EVENTS
Members are encouraged to arrange and plan Club events providing such events have been previously approved by the Committee.
23. COMMON SEAL
The custody of the Common Seal of CLUB VW will be the responsibility of the Secretary.
24. CUSTODY OF BOOKS
Books of financial records will be held by the Treasurer
25. INSPECTION OF BOOKS ETC
Books of financial records will be available for inspection by members of the incorporated association on notice to the Treasurer.
26. DISSOLUTION OF THE CLUB
If at any general meeting a resolution for the dissolution of the Club is passed by a majority of the members present and that resolution is held at a special general meeting not less than one month after, at which time not less than one half of the members are present, the dissolution will be confirmed by a resolution passed by a majority of two thirds of the members voting.
The Committee will then or at a future date as specified in that resolution dispose of the property of the Club and after the discharge of all liabilities, divide remaining funds equally amongst The National Heart Foundation and the Australian Red Cross Society, where upon the club will be dissolved.
The Rules of Club Vee Dub Sydney Inc contained herein are in accordance with Section 11 and contain these matters specified in Schedule 1 of the Association Incorporation Act 1984.